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MSA: HR Payroll

  • Updated

MSA: HR Payroll

  1. Select Yes, No, or NA for every question in the HR Payroll section.

  2. Type an explanation or action item in the Comment column, for any question that you responded No.

    Questions in red font will also appear on a corporate audit if your store is selected. A link to resources to support answering each question are available at the bottom of each question.

Tips and Tricks

QuestionsTips and Tricks

  1. Are all personnel files properly secured in the store? *Please exam paper files for I-9 documents; if found, contact HR - Emily Wiant. *

  • Team member personal information must be protected. If a store has any employee files in the store, those files should be in a locked file cabinet with access limited to the store manager.

  • If you have paper I-9 documents within these files – Managers should send the I-9 documentation to Emily Wiant.

  1. Is the Ethics & Compliance line information posted in the store?

  • All stores should have the Ethics & Compliance information posted for all team members in a common area.

  1. Are all required city, state/province, and federal posters up to date and properly displayed?

  • All city, state/province, and federal posters must be posted in a common area for current team members. Use the QR code to verify if the poster is current.

  1. Do all team members have schedules entered into Kronos?

  • Team members must have a schedule provided and have it entered in Kronos. If team members do not have schedules in Kronos, they can not punch in.

  1. Are all FT/PT team member punch exceptions for their Kronos schedule adequately processed? (temps are out of scope)

  • If there is a punch exception, the store manager must correct the exception to ensure the team member is paid for time worked.

  1. Have all team members taken proper mealtime breaks?

  • Mealtime breaks must be scheduled for all shifts of more than 7 hours, or as otherwise required by state law (see timekeeping document in ASKHR)

  • Mealtime breaks should be a 30 minute unpaid meal period.

  1. Have all team members been properly paid for hours worked (time worked outside of schedule or overtime hours)?

  • Team members should be paid for all hours worked.

  1. Kronos Attestation. Have all team members' variant responses been followed up on by store management?

  • Each day, team members complete an attestation indicating they had the proper mealtime break and paid for all hours worked. Variant answers to these questions require follow-up by the store manager to determine the reason and correct any issues.

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