PO (Purchase Order) Receiving Process
The PO Receiving process includes:
Detail Receiving
Detail receiving is the receiving process for both course materials and general merchandise when a vendor is not set up for electronic notification of merchandise shipping and invoicing. Therefore, merchandise must be counted and entered into the application manually.
General merchandise detailed receiving is performed in MMS - Inventory Management.
There are two key steps to detail receiving:
See the PO Receiving Overview for complete details.
Optimized Receiving - ASN
ASN (Advanced Ship Notice) is an electronic notification of pending deliveries, similar to a packing slip. The information is electronically sent to MMS once the merchandise ships from the vendor.
Note: Vendors must be ASN certified to be eligible to participate in the process.
A Serial Shipping Container code (SSCC) is included on each carton for all ASN certified vendors to facilitate the receiving and invoice payment process.
See the ASN (Advanced Ship Notice) Overview topic for complete details.
PO Receiving Detail
See the PO Receiving Detail topic for information on researching and maintaining all Department 3 - 8 purchase orders.
Note: See the CourseTracks uReceiving section for detailed information about course materials.
