Create/Edit/Delete a Nested Term in CourseTracks

Nested terms are shorter school terms fully contained within a parent term and must run between the parent term’s Order Release Date and Last Day of Finals date.
Note: After the term has closed, the Nested Terms tab is read-only and you are not able to add nested terms.

The parent term is the original, main term set up in CourseTracks. Nested terms are only used for Follett ACCESS stores.

Create a Nested Term

To create a nested term in CourseTracks:

1. Select Maintain a Term from the CourseTracks Planning menu.
2. Select the Nested Terms tab.
3. Select Add a Nested Term.
   The Add New Nested Term window displays.
4. Fill in the required information:
   1. Name
   2. Order Release
      Important: Ensure the Order Release Date is equal to or after the parent term's Order Release Date.
   3. Last Date to Drop
      Important: Ensure the Last Day to Drop (process drops) is at least two weeks before the parent term's Order End Date.
   4. Last Date of Finals
5. Select Save.

CourseTracks uPlanning uMaintain a Term - Nested Terms tab

Edit a Nested Term

Once the Order Release date has passed for the nested term, you cannot edit the Order Release Date or Last Day of Finals fields for nested terms.

To edit a nested term in CourseTracks:

1. Select Maintain a Term from the CourseTracks Planning menu.
2. Select the Nested Terms tab.
3. Select Edit next to the nested term.
   The Update Nested Term window displays.
4. Edit the information:
   1. Name
   2. Order Release
      Important: Ensure the Order Release Date is equal to or after the parent term's Order Release Date.
   3. Last Date to Drop
      Important: Ensure the Last Day to Drop (process drops) is at least two weeks before the parent term's Order End Date.
   4. Last Date of Finals
5. Select Update.

CourseTracks uPlanning uMaintain a Term - Nested Terms tab

Delete a Nested Term

You cannot delete nested terms if:

• There are sections associated with that nested term, even if the section’s adoption status is not complete
• The order release date has passed

To delete a nested term in CourseTracks:

1. Select Maintain a Term from the CourseTracks Planning menu.
2. Select the Nested Terms tab.
3. Select Delete next to the nested term.
4. Select Update.

CourseTracks uPlanning uMaintain a Term - Nested Terms tab